Yes Prep Public Schools

The challenge

Yes Prep Public Schools were looking for a staffing solution that could address operational pain points:

• Staffing gaps across multiple campuses, not just for PTO but for ongoing vacancies
• A need for qualified, adaptable educators who could maintain learning continuity
• Network-wide visibility into coverage and budget data to make daily decisions—something previous vendors couldn’t provide

Customized approach

We worked closely with Yes Prep to design a solution that matched their needs:

• Early planning: We outlined a calendar of Spring/Summer planning sessions before the 23–24 school year to align on goals.
• Technology upgrades:
  • Enhanced Scoot2Book app for campus-level fill rate visibility
  • Built Power BI dashboards for fill rates, leave types, and budget tracking
• Consistent communication:
  • Biweekly HQ meetings
  • Setup with our free booking management app, Scoot2Book
  • Designated Scoot Education Consultant for each campus
  • Attended district-wide PD day for introductions and app demos
• Feedback loop: Yes Prep’s lead Scoot Consultant reports on educator and campus feedback to keep everyone aligned on what outcomes they want to achieve.

Staffing implementation

In 23–24, Scoot provided day-to-day coverage for lead teachers, Special Education roles, TAs, and operational support. After an exceptional first year, Yes Prep expanded the partnership in 24–25 to include half of their long-term placements.

Results

• Fill rates:
  • 24–25 SY (Aug–Jan): 98.92% overall
    • Total 4,242 requests filled
  • December peaked at 99.80%
• Operational wins:
  • Real-time data helped Yes Prep control budgets and reallocate resources
  • Reduced invoicing issues through proactive monitoring
• Positive feedback:
  • Strong campus relationships and HQ alignment
  • Scoot’s outcomes led to many Yes Prep campuses requesting Scoot to be their source of all long-term placements

Interested in customized staffing solutions? Get in touch!